MalakarConsultingFor carriers running 1 to 10 trucks
A driver qualification file that survives an FMCSA audit.
Give us your driver roster and operation type. Get back the complete 49 CFR Part 391 driver qualification file checklist, fillable templates for every required document, an expiry calendar for the next 12 months, and a new-entrant audit readiness checklist.
Within 24 hours
- No call, no meeting, no account
- Prepared under a 17-year supply chain principal
- Full refund if it cannot be produced from what you send
Who this is for
Owner-operator or small carrier running 1-10 trucks with no in-house safety department
Fleet manager about to face a new-entrant safety audit
Company that just hired a driver and does not know what Part 391 actually requires in the file
Safety manager cleaning up files before a roadside compliance review
“You know FMCSA can pull your driver qualification files at any time, but you do not know if what you have would survive an audit, and a missing MVR or expired medical card is the kind of thing that turns into an out-of-service order or a fine per violation. Building this from scratch, or copying a template that misses a Part 391 requirement, costs you a shut-down truck or a five-figure penalty.”
What you get
- Driver qualification file checklist mapped to 49 CFR Part 391, per driver
- Fillable templates: employment application, MVR request, road test certificate, medical card log, annual review, safety performance history request
- A 12-month expiry calendar for medical cards, MVRs and annual reviews, per driver
- A new-entrant audit readiness checklist
- A drug and alcohol clearinghouse query log template
- A plain list of what a roadside or compliance review auditor asks to see first
Inside the document
Driver: J. Ramirez — DQ file checklist: 9 of 11 items on file, missing annual review
Medical card expires: 03/14/2027 — flagged 60 days prior
MVR pull due: annually, last pulled 01/2026, next due 01/2027
New-entrant audit readiness: 7 of 8 categories ready
Auditor's first request: employment application and road test certificate
What changes after delivery
Within 24 hours you have the complete Part 391 checklist, fillable templates for every required document, and a 12-month expiry calendar per driver. You can walk into an audit or hand a new hire their file knowing nothing required is missing, instead of finding out during the audit.
How people use it
- 1Print and file the templates in each driver's physical or digital DQ file
- 2Load the expiry calendar into your calendar or safety software
- 3Hand the audit readiness checklist to whoever preps for your next review
How this compares
How it works
Fill the form
Five minutes. Attach what you have.
Pay $299
Card checkout opens right here on this page; card details go to Stripe only.
Production runs
Numbers computed on our servers; analysis checked against public records.
Delivered by email
Usually within 24 hours, as a document you can print or forward.
Order: DOT Driver Qualification File Templates + Compliance Calendar
⏰ About 5 minutes · a handful of questions
Questions
Do you file anything with FMCSA?
No. You keep these files in your own records. Templates are not a substitute for actually collecting MVRs, medical cards and road test results per driver.
Will this pass a new-entrant audit?
The checklist is built to what FMCSA auditors check under Part 391. Whether your actual files pass depends on you completing and maintaining them.
How long does it take?
Most template sets are delivered within 24 hours of your submission.
Refunds?
If the templates cannot be produced from what you submitted, full refund. Delivered template sets are non-refundable.
Read the free how-to guide for this →
Mapped to the actual 49 CFR Part 391 clause structure by a practitioner, not a generic HR template, with a refund if the templates cannot be produced from what you send.
Sudip Malakar, Principal · Malakar Consulting